Special Purpose permit fee structure - 2011

Fees are reviewed and adjusted annually.

Organised events and activities refers to all events and activities held under the auspice of a registered body (association, sporting group, education body etc..) and events and activities which are commercial in nature or have been publicised within the community (eg; festival, races, rallies). This includes all activities where exclusive use is required or where signage or infrastructure is installed. Organised events or activities may include things like youth group overnight camping, one day festival, filming, car rally, mountain bike race etc… Usage fees are payable per event/activity. Fees contribute to maintenance of the forest resources and protection activities like hazard reduction and control of pests and weeds.

Type	Description	Fee Structure (GST Exclusive)	What’s included in the fee structure?
Fossicking	Individual Annual Permit NB: a fossicking club could get an SPP for a regular or large event	$20 per person	Processing of application Review of safety documents and insurance (RA, site safety plan, medical evacuation plan etc…) Issuing of permit (if approved)
Regular club / association events and activities	Organised events and activities with up to 100 participants undertaking low impact activities like camping, bushwalking, orienteering etc… No exclusive use applies. NB: Fees are waived for school education excursions.	$100 Application fee + $4.00 per person usage fee	Processing of application Review of safety documents and insurance (RA, site safety plan, medical evacuation plan etc…) Issuing of permit (if approved) Request for game council exclusion if relevant
Large events (non commercial)	Organised events and activities with over 100 participants undertaking low impact activities like camping, bushwalking, orienteering etc… Events that require exclusive use of an area may incur additional fees for forest closure.	$100 Application fee + $5.00 per person usage fee	Processing of application Review of safety documents and insurance (RA, site safety plan, medical evacuation plan etc…) Issuing of permit (if approved) Request for game council exclusion if relevant Notification of event to other permit holders / users Exclusive use of an area (additional fees for forest closure may apply) Staff time spent on site meetings, inspections, assisting with safety documentation etc… will be charged at $100 / hour.
Commercial events and activities including tour operators	Organised events or activities that are being arranged commercially. Events that require exclusive use of an area may incur additional fees for forest closure.	$100 Application fee + $5-$20 per person usage fee (flexible within range – and should not be more than 5% of entrant charge for commercial event) * For commercial activities where no entry fee is charged (eg: corporate events, product launches etc…) a usage fee of $1000 – 10,000 per day is payable).	Processing of application Review of safety documents and insurance (RA, site safety plan, medical evacuation plan etc…) Issuing of permit (if approved) Request for game council exclusion if relevant Notification of event to other permit holders / users Exclusive use of an area (additional fees for forest closure may apply) Staff time spent on site meetings, inspections, assisting with safety documentation etc… will be charged at $100 / hour.
Car rallies	MODEL 1: NB: ‘Cost per vehicle’ replaces requirement for bond and pre- and post- road inspection cost recovery. NB: Note that significant rehabilitation costs (above and beyond general road repairs and pre- and post- inspection costs) may still be sought via reimbursement. Regional specifics are an important consideration and Business Units should condition their SPPs appropriately in this regard. Events that require exclusive use of an area may incur additional fees for forest closure.	$100 Application fee + $50 per vehicle (competitive > 15km course) or $30 per vehicle (competitive < 15km course) or $20 per vehicle (non-competitive)	Processing of application Review of safety documents and insurance (RA, site safety plan, medical evacuation plan etc…) Issuing of permit (if approved) Request for game council exclusion if relevant Notification of event to other permit holders / users Exclusive use of an area (additional fees for forest closure may apply) Pre and post road inspection by FNSW Staff time spent on site meetings, inspections, assisting with safety documentation etc… will be charged at $100 / hour.
Car rallies	MODEL 2: NB: Pre and post inspections will be charged at $100 per hour. NB: Note that significant rehabilitation costs (above and beyond what is covered by the bond) may still be sought via reimbursement. Regional specifics are an important consideration and Business Units should condition their SPPs appropriately in this regard.	$100 Application fee + $5000 bond + $30 per vehicle (competitive > 15km course) or $20 per vehicle (competitive < 15km course) or $15 per vehicle (non- competitive)	Processing of application Review of safety documents and insurance (RA, site safety plan, medical evacuation plan etc…) Issuing of permit (if approved) Request for game council exclusion if relevant Notification of event to other permit holders / users Exclusive use of an area (additional fees for forest closure may apply) Staff time spent on site meetings, inspections, assisting with safety documentation etc… will be charged at $100 / hour.
Bike rallies	NB: Pre and post inspections will be charged at $100 per hour. NB: Note that significant rehabilitation costs (above and beyond what is covered by the bond) may still be sought via reimbursement. Regional specifics are an important consideration and Business Units should condition their SPPs appropriately in this regard.	$100 Application fee + $30 per vehicle (competitive) or $15 per vehicle (non-competitive) See note 1 for 2012 fee information	Processing of application Review of safety documents and insurance (RA, site safety plan, medical evacuation plan etc…) Issuing of permit (if approved) Request for game council exclusion if relevant Notification of event to other permit holders / users Exclusive use of an area (additional fees for forest closure may apply) Staff time spent on site meetings, inspections, assisting with safety documentation etc… will be charged at $100 / hour.
Training grounds	Chainsaw training General Emergency Services RFS NB: This is for cross cut training only. Tree felling will incur an additional fee for staff time in site selection, tree marking etc…	$100 Application fee + $15/person usage fee $100 Application fee Fees waived	Processing of application Review of safety documents and insurance (RA, site safety plan, medical evacuation plan etc…) Issuing of permit (if approved) Request for game council exclusion if relevant Notification of event to other permit holders / users Exclusive use of an area (additional fees for forest closure may apply) Staff time spent on site meetings, inspections, assisting with safety documentation etc… will be charged at $100 / hour.
Training grounds	4WD training General Emergency Services RFS NB: Training not using a specific site could be managed under a regular or commercial SPP	$100 Application fee + $200 usage fee $100 Application fee Fees waived
Filming and photography	Filming and photography in state forests. Events that require exclusive use of an area may incur additional fees for forest closure.	$100 Application fee + Up to $200 / day (still frame photography) $500-2,000 / day (small scale filming) $10,000-15,000 / day (commercial filming)	Processing of application Review of safety documents and insurance (RA, site safety plan, medical evacuation plan etc…) Issuing of permit (if approved) Request for game council exclusion if relevant Notification of event to other permit holders / users Exclusive use of an area (additional fees for forest closure may apply) Staff time spent on site meetings, inspections, assisting with safety documentation etc… will be charged at $100 / hour.
Defence Force Activities	As per existing agreement – Policy Circular 96/16 or subsequent revisions.	$220 per Unit	Processing of application Review of safety documents and insurance (RA, site safety plan, medical evacuation plan etc…) Issuing of permit (if approved) Request for game council exclusion if relevant Notification of event to other permit holders / users Exclusive use of an area (additional fees for forest closure may apply) Staff time spent on site meetings, inspections, assisting with safety documentation etc… will be charged at $100 / hour

Note 1 in 2012 all motorcycle rally permits will require a $5000 bond in addition to the application and usage fees.

Additional fee structure information 2011

SPP application forms need to be lodged with the regional office at least 4 weeks prior to the proposed events date (larger events like rallies should allow more time).

Application fee and usage fee includes up to 2 hours staff time in preparing for the event and undertaking the below:

Processing of application
Review of safety documents (RA, site safety plan, medical evacuation plan etc…)
Issuing of permit (if approved)
Request for game council exclusion if relevant
Notification of event to other permit holders if appropriate
Use of public forest resource for the permitted event or activity

Events requiring additional staff time will be charged at $100 per hour + GST. This may be for activities like site meetings, site inspections, assisting with safety documentation etc… Where possible, estimates of these costs will be outlined to the SPP applicant prior to the permit being issued.

Events attracting over 100 participants may require the forest to be closed. A fee of up to $1500 may apply. The forest closure fee includes:

Producing and displaying the closure notification signs as required under the Forestry Regulation on all major entrance roads to the forest area
Providing FNSW representative/supervisor to enforce the forest closure and undertake patrols for the duration of the event (or 7 hours whichever is the lesser)
Contacting OP holders and lessees (eg: bee keepers) to ensure they are not planning to move stock or hives during the forest closure
Managing harvest and haulage operations to minimise impact on both operations and the event
Exclusive-use of the area
Putting in place traffic management procedures where necessary (traffic management plan is usually prepared by the permittee in consultation with the Region)
Providing approx 1 hour for pre and post event inspections
Listing of event and associated forest closure on the I&I and Forests NSW Internet
Formal notification by form letter to all immediate adjacent and affected neighbours

Where an event is cancelled, the application fee will not be refunded.

Registered charities will be given a 50% discount on the per-person usage fee upon evidence of charitable affiliation.

Education excursions undertaken by NSW schools require a permit but will not incur a fee. This exemption does not extend to recreation activities undertaken by schools like cross country events.

Permits can be issued annually for multiple events and attract a single application fee if the event organiser submits appropriate information for all events/activities up-front.

Usage fees are charged per event (there is no discount for people participating for only part of the event ie: riding for one day out of a two day rally)

A corporate Memorandum of Understanding exists between Forests NSW, the Orienteering Association of NSW and the NSW Rogaining Association (valid until 31 December 2010). For events organised by clubs affiliated with these parent organisations within this timeframe, refer to this MOU. A corporate Memorandum of Understanding exists between Forests NSW and the 4WD Association of NSW. For events organised under this parent organisation, refer to this MOU. For further information the content and implications of these MOUs, contact Public Programs and Community Interaction. Other MOUs may be engendered at a corporate level – check the intranet (under Government and Community Relations) for more details.